Managing a portfolio across spreadsheets, shared drives, and email threads means you're always one resignation away from losing critical data. PropFlow Pro gives you a structured, searchable, audit-ready record of every property, building, unit, and common area you manage.
Unit specs are in one Excel file, amenity lists in another, floor plans in a shared folder that nobody maintains. When a tenant asks a simple question, finding the answer takes longer than it should.
Different team members have different versions of the same data. Lease executives quote different rents, operations teams use outdated unit specs, and finance is working from last quarter's numbers.
Adding a new property to a spreadsheet-based system means updating 12 different files. With PropFlow Pro, onboarding a new building takes minutes — and everything updates automatically across the platform.
Model your portfolio exactly as it exists in the real world — from holding company down to individual units. PropFlow Pro's flexible hierarchy supports any ownership structure, whether you manage 10 units or 10,000.
Every unit in your portfolio gets a rich, structured record. From the day a building is onboarded, all unit data — dimensions, views, amenities, history — lives in one place and never needs to be re-entered.
Track every shared space — lobbies, gyms, parking, pools — alongside your units. The built-in map view lets you visualize your portfolio geographically and identify opportunities by location.
PropFlow Pro's property scoring system combines occupancy, maintenance history, tenant satisfaction, and financial performance into a single asset health score.
Composite score based on occupancy, yield, maintenance cost ratio, and tenant retention.
See your entire portfolio on a map with live occupancy and revenue overlays. Spot gaps instantly.
Upload, store, and share floor plans for every unit and common area. Always the right version.
Find any unit, tenant, or document in seconds. Filter by any field across your entire portfolio.
| Feature | Basic | Professional | Enterprise |
|---|---|---|---|
| Portfolio hierarchy (unlimited levels) | 3 levels | Full | Full |
| Unit master data & specs | ✓ | ✓ | ✓ |
| Floor plan uploads | 10 per property | Unlimited | Unlimited |
| Common areas & amenity tracking | Basic | Full | Full |
| Map view with overlays | ✗ | ✓ | ✓ + Custom Layers |
| Property scoring & benchmarking | ✗ | ✓ | ✓ + Market Compare |
| Multi-entity management | ✗ | 2 entities | Unlimited |
| API access for property data | ✗ | Read-only | Full read/write |
Stop managing your most valuable assets in spreadsheets. Book a 30-minute demo and see how PropFlow Pro centralizes every property, building, and unit in your portfolio — and keeps everyone on the same page.