A paper visitor book at the front desk is not security — it's a liability. Who came in last Tuesday? When did that contractor's access expire? Which unit's key is unaccounted for? PropFlow Pro replaces paper-based security with a digital system that gives you a complete, searchable, tamper-proof record of every person and vehicle that enters your buildings.
Visitors write illegible names, wrong phone numbers, or skip the logbook entirely. When an incident happens and you need to know who was in the building, the paper log gives you nothing useful — and no tenant or authority will be satisfied with that answer.
A key register in a notebook quickly becomes a mystery. Nobody signs out. Nobody signs back in. When a unit key goes missing before handover, you're looking at a full lock replacement — and explaining to a new tenant why their home may have been compromised.
If a tenant reports a security incident, a contractor claims they weren't on site, or an insurance company asks for access records, a paper log proves nothing. Without a digital audit trail, you have no way to verify who was where and when.
Tenants pre-register their visitors through a mobile app. Security receives a QR-coded pass to verify at the gate. Every visit is logged automatically — no paper, no illegible handwriting, no disputes about who was there.
Every key in your property's possession is tracked digitally. Who checked it out, when, and for which unit. Vehicle permits for residents and contractors are managed the same way — no more manual logs at the guardroom.
When something happens in your building — a disturbance, a damage report, a theft — the incident needs to be documented properly, with details, timestamps, and follow-up actions. PropFlow Pro provides a structured incident log that meets regulatory and insurance requirements.
PropFlow Pro's security module replaces every paper log, notebook, and manual process in your security operation.
Every key tracked from issue to return. Overdue alerts prevent keys from going missing permanently.
Resident and contractor vehicle registration with permit sticker generation and gate pass verification.
Complete, tamper-proof log of every visitor, key movement, and access event — searchable by date, name, or unit.
Structured incident documentation that meets insurance and authority requirements when things go wrong.
| Feature | Basic | Professional | Enterprise |
|---|---|---|---|
| Digital visitor log | ✓ | ✓ | ✓ |
| QR-coded gate passes | ✗ | ✓ | ✓ |
| Tenant visitor pre-registration app | ✗ | ✓ | ✓ |
| Key register & tracking | Basic | Full + Alerts | Full + Alerts |
| Vehicle permits management | ✗ | ✓ | ✓ |
| Security incident logging | Basic | Full | Full + Workflow |
| Audit trail & access history reports | 30 days | 12 months | Unlimited |
| Security camera integration (CCTV API) | ✗ | ✗ | ✓ |
Book a 30-minute demo and see how PropFlow Pro gives your security team, your tenants, and your management a complete, real-time picture of everyone in your buildings — and the audit trail to prove it when it matters.